MEMBERSHIP CHAIR

Position Summary: Greets members at monthly chapter meetings.  Welcomes new members into the chapter.  Manages the upkeep of the chapter’s membership database to produced an annual membership roster or directory. 

Responsible to:

• The members of the chapter

• The members of the chapter's Executive Board

Responsibilities:

• Attends, participates in, and/or presides over meetings of the Membership and Communications Committee.

• Compile applicants' employment data and Membership Committee's recommendation for status; present to the Board of Directors at each month's meeting.

• Responds to requests for information about membership through telephone calls, personal contacts, and correspondence.

• Notifies each applicant in writing of membership status; contact applicants from whom more information is needed to evaluate application.

• Maintain supplies of membership materials:  applications, informational brochures, etc.

• Obtains quarterly lists of At-Large members (national SHRM members who are not members of any chapter) in your area from your Area Manager at SHRM.  Use those lists to invite At-Large members to your chapter events. 

• Obtains monthly lists of new members from the Secretary.  Enter the new members into the chapter member database. 

• Maintains membership roster and distributes to members at least twice annually.

• Checks periodically with members whose email addresses no longer work to obtain their updated information.

• Greet all guests at monthly membership meetings ensures each new member is personally welcomed by the board and introduced at membership meetings. 

• Sends out welcome packets to new members after they are voted into the chapter each month. 

• Takes member meeting reservations so members can be validated at the door.

• Coordinates activities at the chapter meeting registration table, greets members/guests as they arrive, and assures that all financial transactions are recorded appropriately.

• Communicates with the Treasurer to assure that the Treasurer can understand the amounts paid at the registration table and what those monies should be applied to (dues, meeting fee, or other).

• Prepares meal cards prior to each monthly chapter meeting.

• Delivers any payments made at the door to the Treasurer.   

• Assures that at least two committee members are at each meeting to check in members and guests.

• Assists the Communications Chair, as needed.

• Attends and participates in monthly Executive Board and chapter meetings.

• Provides monthly updates at monthly Executive Board and chapter meetings and in the newsletter, as needed. 

• Participates in the development of short-term and long-term strategic planning for the chapter.

• Represents the chapter in the Human Resources community.

Revised 2/7/2006